The Busting Bureaucracy Hackathon

Phase 2: IMAGINING ALTERNATIVES TO THE BUREAUCRATIC MODEL
gary-hamel's picture

Busting Bureaucracy: The Next Technology Revolution

By Gary Hamel on March 9, 2014

Over the past twenty years, nothing has transformed business as thoroughly or as frequently as information technology.

Over the past twenty years, nothing has transformed business as thoroughly or as frequently as information technology.  In the first wave, advances in IT prompted many companies to revamp their operating models.  In Wave 2, the growing power of the Web provoked a fundamental rethink of business models.  And over the next few years, Wave 3 will yield a broad-based and long over-due revolution in management models. 

Wave 1: New Operating Models

In their 1993 best-seller, Re-engineering the Corporation, Michael Hammer and James Champy argued for a comprehensive retooling of operating processes organizations used to source, produce and distribute their products and services.  While the idea of simplifying workflows was hardly new (ninety years earlier, it had been at the heart of Frederick Winslow Taylor’s crusade for “scientific management”), what was new was the capacity of information technology to bust through functional siloes, simplify byzantine processes, and dramatically reduce response times.

In the wake of Hammer and Champy’s landmark book, businesses around the world spent hundreds of billions of dollars integrating and streamlining their supply chains.  Today, it would be hard to find a large organization that hasn’t paid a small fortune to vendors like SAP, Oracle and Salesforce for their ERP and CRM  “solutions.”

Re-engineering, which might have looked like a one-time project to a neophyte CIO in the early 1990s, has become a never-ending arms race.  Each new technology—big data, cloud computing, mobile—launches a new sprint to extract IT-enabled efficiencies.  It isn’t cheap to stay in the race.  Gartner, a leading IT consultancy, estimated that in 2013, companies around the world ponied up nearly $300 billion for enterprise software, an amount that though staggering, was less than 8% of total IT spending.  While IT seldom delivers all it promises, no organization can opt out.  It’s ante up or fall behind.

Wave 2: New Business Models

In 1998, I co-authored Fortune’s first cover story on the Internet. At the time, Amazon and eBay were toddlers, Google was still crawling, and Facebook had yet to be born.  Nevertheless, it seemed that something truly revolutionary was afoot. We wrote:

The Internet will change the relationship between consumers and producers in ways more profound than you can yet imagine.  The Internet is not just another marketing channel; it’s not just another advertising medium.  The Internet is the foundation for a new industrial order.

And so it turned out to be.  The Internet dramatically lowered the cost of entry, empowered customers, squeezed out middlemen, compressed margins, blurred industry boundaries, and challenged the very idea of the mass market. 

In this second wave of IT-powered change, it wasn’t operating models that got reworked, but hundred-year old business models.   In publishing, travel, entertainment, retailing, financial services, telecommunications and education, legacy business models were, disintermediated, dematerialized and democratized.  And more often than not, it was the insurgents, not the incumbents, who took the lead.  For example, Wal-Mart didn’t open its online store until 2000, six years after Amazon sold its first book online.  Despite Wal-Mart’s formidable resources, it has yet to catch up, and probably never will.  In 2012, Wal-Mart sold $7.7 billion of goods online, a fraction of Amazon’s $61 billion.

After the dotcom bust, many thought the Internet’s impact on business would wane.  But the emergence of the “social web” triggered another avalanche of business model innovation, exemplified by companies like Facebook, Twitter, LinkedIn, Yelp, and TripAdvisor.  For incumbents, it was no longer enough to be an e-business, now you had to be a social-business—engaging and interacting with customers in entirely new ways, often on mobile platforms.  As before, industry veterans were often slow to catch the scent.  For every company like Burberry, that reconceived its entire business model from a “social” point of view, there were dozens of others that treated “social” as little more than a marketing initiative.

In IT’s first wave, the winners were the arms makers—companies like Cisco, Dell, EMC, HP, IBM, Infosys, Microsoft and VMWare, and the army of IT consultants who marched along in their wake.  Today, the companies that form the vanguard of the enterprise-focused IT industry have a market value of well over $1 trillion.   They bulked up while their clients were struggling keep up.

The big winners in Wave 2 were the entrepreneurs and investors who developed entirely new web-centric businesses.  In the US, Google, Facebook and Amazon alone have a combined market value of more than $740 billion.  China’s top three Internet companies have an estimated market value that tops $225 billion.[1]  It would be hard, I think, to find a single incumbent whose Internet-focused initiatives have generated even a fraction of this sort of market value.

Wave 3: New Management Models

I’m betting that the next IT-enabled revolution will upend old management models—the structures and processes organizations use to plan, prioritize, allocate, coordinate, measure, hire and reward.  Fact is, the biggest drag on performance in most companies isn’t a sclerotic supply chain or an insufficiently webby business model. 

Rather, it’s a management model that empowers the few while disempowering the many, one that favors efficiency over every other business goal and conformance over every other virtue, one that makes organizations less adaptable, innovative and inspiring than they could be, and increasingly will need to be. 

The basic architecture of large-scale human coordination hasn’t changed much since Moses led the Hebrews out of Egypt.  Ask an engineer at Google, a branch manager at Credit Suisse, a nurse in Britain’s National Health Service, a priest serving the poor in a Rio favela, a guard in Shanghai’s Hongkou Detention Center, or an Emirates Airline pilot to draw a picture of their organization, and you’ll probably get a rendering of the familiar organizational pyramid. 

In one form or another, this has been one of humanity’s most enduring social structures.  Formal hierarchy is simple and scalable.  It’s clear lines of authority, cascading goals, and tight supervision facilitate the efficient aggregation of human effort.  It was the structure used by the Pharaohs to build the pyramids.  It provided the scaffolding for Ceasar’s army and Henry Ford’s automotive empire, and is still the backbone of just about every enterprise on the planet.

In contemporary organizations, this universal architecture is complemented by a clutch of key management processes:  strategic planning, capital budgeting, financial reporting, performance management, recruitment, training and development, product development, project management, knowledge management, risk management, and so on.  There’s a name for this mash-up of military command structures and industrial management:  bureaucracy.

A hundred years ago, Max Weber, the famed German sociologist celebrated bureaucracy as being “superior to any other [organizational] form in precision, in stability, in the stringency of its discipline, and in its reliability,” and he was right.

Bureaucracy was a major advance in solving the problem of efficiency at scale. If you have a couple of cars in the garage, a digital device in every pocket and don’t spend 80 percent of your time growing your own food, you owe a huge debt to those early management pioneers who laid the groundwork for the modern industrial enterprise.

But when the goal is anything other than efficiency—when it’s adaptability, or innovation, or unleashing human potential—bureaucracy turns out to be an almost insurmountable impediment.  Bureaucracies, by their very nature, are inertial, incremental and uninspiring.  That’s a problem, because in today’s hyperkinetic world, operational efficiency is just the price of entry; a necessary, but far from sufficient condition for competitive success. 

In a world where change is shaken rather than stirred, where customers are omnipotent, where barriers to entry are crumbling, where advantages are fleeting, and where employees, like citizens, flee authoritarian regimes, efficiency isn’t anywhere near enough.

Dear hackathon participant, do you think bureaucracy is indispensable?  Why or why not?

Please also contribute to our first brainstorm on the costs (and benefits) of bureaucracy.


[1] While Baidu and Tencent are publicly listed, Alibaba is a privately held company.  It is expected to seek a stock market listing in the near future, and analysts project the company will be valued at roughly $70 billion.


 

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timothy-dibble's picture

I see a different path for Wave 3. Technology is allowing corporations to no longer have employees at all. Every effort will be a subcontract. With employees the company remains responsible for the quality, timeliness etc and has little recourse over the employee except termination. Faced with the increasing regulations which inhibit discipline in the workplace, the requirements for progressive discipline etc, companies will replace all the possible employees with contractors. Contractors are responsible for their own productivity, their own quality, their own timeliness and the company retains an instantaneous improvement/punishment mechanism--payment. Liabilities can be pushed to the contractors and corporations without employees are easy to disband and reform pushing the failures onto the taxpayers.

With your examples of publishing, travel, entertainment, retailing, financial services, telecommunications and education, the outsourcing is plainly evident. Software Help desks are run by contractors, telecommunication infrastructure is installed by contracted installers, education is on-line and self paced, articles are paid for by the word rather than by the salary.

Government regulations are pushing it even farther, unemployment taxes, higher potentials for social security, requirements to provide medical benefits, required retirement planning, OSHA penalties and enforcement actions all make it incredibly expensive to have employees. Better to have a couple of contracts attorneys on contract and one or two contract managers to avoid the minimum threshholds for government involvement.

willy-a-sussland's picture

Bureaucracy means literally the rule of the bureau, i.e. the office. Today the markets rule, the action happens outside of the office, and innovation blossoms on top of global trends.

peter-rennie's picture

Edward O Wilson, once wrote ‘We have a Star Wars civilization but we have Paleolithic emotions, medieval institutions and godlike technology - that's dangerous.’

To Wilson our conscious mind’s love affair with technology could easily blind us to the fact that our unconscious mind works pretty much as it did 50, 000 to 200,000 years ago. Man is a social animal and the social structures that form the basis of organizations, institutions and society shape our reality to a much greater extent than we realize.

People may give the appearance of operating differently but unless new structures are integrated into their work they will still be unconsciously operating according to the social structure they know best. In most cases this is the hierarchical or pyramidal structure.

In the project management literature there is now an increased focus on building collaborative relationships as the key to successful projects. Technology by itself can not do it.

The question then becomes how do you quickly generate robust collaborative relationships that accommodate rapid turnover in personnel. This is best achieved by ‘reprogramming’ the internal structures and replacing the pyramidal structure with a structure that complements collaboration.

The parabolic structure was designed to do that. It has another major advantage. It is scalable and has the potential to replace the hierarchical structure with minimal disruption. You can find a peer reviewed article on how and why parabolic structures work at http://www.slam.org.au/wp-content/uploads/2013/06/JSLaMvol4_2010_Rennie.pdf
Or email me peter.rennie@leadershipaustralia.com.au

A parabolic structure is a horizontal social structure that can replace the hierarchical or pyramidal structure to coordinate people in order to achieve complex purposes.
In parabolic structures position and status only serve the purpose and not people’s egos.

laurence-lock-lee's picture

So what I am seeing in the comments so far is that for most people bureaucracy and those that facilitate it are the enemy. Daniel however provided a case where professional women in Brazil saw value in the bureaucracy enforcing an equity that may not have been achieved without such controls. I specialise in the use of Organisational/Social Network Analysis for analysing organisations. Our key question to our survey respondents is "who in the Organization helps you do your work well?" The network maps that ensue provide what we say "how work really gets done here". For those organisations that have non-value adding bureaucrats, they are significantly missing from the map. Sometimes the map does resemble the formal hierarchy, which indicates that perhaps perhaps the bureaucratic model is the appropriate one. However, often we will see the informal structure is at odds with the formal structure...and that's when we get the tensions that Gary is talking about.

douard-siekierski's picture

http://competeoutsidethebox.com/wp-content/uploads/articles/Bureaucracy%...
Bureaucracy is the Enemy of Creativity!
Bureaucracy is based on the assumption that control, predictability and certainty can be
created by management. This is mostly nonsense, particularly in today’s hyper-change
environment where flexibility is essential. Bureaucracy is the opposite of flexibility
because it dictates what workers should do. This is accomplished by rules, polices,
procedures, etc.

lee-bryant's picture

I think this is indeed the next frontier of innovation - it is about creating organisations and structures with the capability to adapt and respond, which is a necessary precursor for innovation.

Startups are emerging that would never for a moment consider using the traditional organisational archetypes, and this is good. But we also need to understand how to hep existing firms adapt and change, which is the topic of one strand of our enquiry centred around the question 'who is building the institutions of the C21st?' : http://postshift.com/who-is-building-the-institutions-of-the-twenty-firs...

daniel-paulino-teixeira-lopes's picture

According to a research paper developed with three other colleagues – “Organizational Innovation and Bureaucracy: An Empirical Analysis of Professional Women’s Perceptions in Brazil” – the bureaucratic model assumptions bring positive impact on women’s careers. So, if we think of society in general, bureaucracies may be positive for assuring a kind of social fairness, as well as diversity within companies. But there is a price to pay: women perceive large companies as environments which provide them misalignment and work overloads, due to their triple journey. So, how can we deal with this and other paradox? (Our theoretical discussion covered the concepts of organizational innovation and a debate on bureaucracy perspectives. The research methodology followed both qualitative and quantitative approaches, based on focus groups that supported the execution of a survey. The findings will be presented at the IAMB Conference in next April.)

aaronbrook's picture

Your wave 3 is right, just as inventions of highways are short-term, but inventions of cars are long-term.

peter-cunningham's picture

....Is reductive: It narrows activity to a desired level of controllability, set at a given moment in time. Flexible response to changing need (thus innovation) is expansive, developing outwards with time. Innovators (including all those responding to previously unsatisfied/unrecognised real-time needs) are rarely also primary controllers (e.g. Directors). The greater the demand for control, the less flexibility is available to meet needs (including customer demands). Answer? Exchange task/risk analysis for bureaucratic control; move control and accountability towards operators and innovators so far as assessed risk allows. Guide the decision-making, not the activity.

achim-muellers's picture

Accountability is another important factor. Hannah Arendt called bureaucracy the most terrible rule, because individual humans can't be held responsible anymore. Bureaucracy is the "rule by Nobody".